Apr
9
6:30 PM18:30

April 2019 Meeting Notes

Meeting call to order at 6:39pm

 

Special thanks to Julie Zwick and Natalie Patterson and the entire Benefit planning committee for an amazing Benefit!  

 

Attendance:

·       Erika Vogel (President – Officer)

·       Sandy Baccam (Treasurer – Officer)

·       Danielle Drayton (Principal)

·       Melissa Seiler (Bulldog Heroes)

·       Natalie Patterson (Benefit Chair)

·       Deni Mayer (Volunteer Coor)

·       Julie Zwick (Room Parent Liaison and Benefit Co-chair)

·       Natalie Meadows (Walkathon Chair)

·       Melissa Herman (walkathon co-Chair)

·       Rory Muchow (Teacher Rep)

·       Firouzeh Rismiller (VP Sponsorship – Officer)

·       Liz Wontor-Leach (Asst. Principal)

 

Not present:

·       Melissa Kaeser (VP Fundraising – Officer)

·       Tara Konecny (Secretary - Officer)

·       Olivia Lopez (Assistant Treasurer – Officer)

·       Katie Edmonds (Teacher Rep)

·       Julie Schulhof (Community VP)

·       Roona Shah (VP Communications – Officer)

 

Financial Update & Benefit Recap

●      Congrats and thanks to the Benefit organizers, Julie Zwick, and Natalie Patterson!

●      Sandy went over giving most devoted moving sidewalk volunteers should get Starbucks gift cards

●      Dad’s night out made nearly $4,000- goes to Beyond the Classroom

○      A dad donated the alcohol, it was held at Birch Road Cellar

●      For the parties that need participants, we discussed reaching out to families personally 

○      More word of mouth advertising for parties and experiences

●      Room parent emails are an idea to send out to parents about parties

●      Hosting the Benefit at the new venue was more expensive, but we sold more tickets

●      The auctioneer was a flat cost, not based on what he raised.  We used GiveSmart for the online and in person auction.

 

Minutes from March meeting presented to the committee, motion to approve, passed. 

 

Just go to Sleep is a company that has approached Friends of Mayer for a mattress fundraiser 

●      Will give us $3,000 initially, we would make more on what we sell

●      There will be some initial advertising that is needed, gorilla marketing, etc. 

●      We will think about this and we’ll revisit in the fall

 

Walk-a-Thon

●      LSC approval at May 2ndmeeting

●      Dates for T-Shirt contest

○      Would like for the contest to run for April 22-26th

○      We will send out communications on the 19th, then send out flyers on Monday, April 22nd

●      Fundraising schedule

○      May 28th- June 7th are the dates we will encourage the kids to bring in donations

●      Maybe we prepare people more in the beginning. 

○      In room parent emails, maybe we tell 

●      Lock-In is June 14th

●      Videos- each class is creating something asking or money?

○      Video competition- this could be optional with MYP, and maybe ask prek-5 

○      Timing wise, Monday May 20th would be a good day to gather videos

○      Katie Edmonds will talk to Montessori teachers to see if they are interested 

○      It makes no difference when the videos are made

○      Small blurb, and a heads up for what Erika sends

●      Incentives

○      Fun Friday afternoon (class decides what Friday is) and cupcakes, the class has to get the goals for both

○      MYP Goal- $7,500 – there will be time between when it’s scheduled so it’s not as close to the WAT as last year

○      Introducing a theme for the walk-a-thon

■      Soles of Mayer, The Sole of Mayer, We are Mayer...all ideas, let’s reach out to Melissa Kaiser to help with themes/branding

○      Weiner Mobile – we would like to get it back – getting it after school or ideally all day

○      There will be no Walkathon after party again this year

●      Bulldog Heroes

○      No upcoming events

○      Feedback

■      Random acts of kindness week- all positive feedback

■      Community building activity for staff 

●      Book fair volunteers are okay, might need one tomorrow

●      Honor choir tour is next month

●      Battle of the books is doing well, we were the top school in network 4

●      Staff lunch- Fat Shallot – FOM received a nice thank you note form the teachers

●      Chuck E Cheese

●      Teacher Appreciation week- trying to do Starbucks again, may need help transporting coffee

 

Meeting adjourned, 7:45 pm

View Event →
Mar
19
6:30 PM18:30

March 2019 Meeting Notes

6:30pm Welcome/Introductions

Attendance:

·       Erika Vogel (President – Officer)

·       Sandy Baccam (Treasurer – Officer)

·       Firouzeh Rismiller (VP Sponsorship – Officer)

·       Natalie Patterson (Benefit Chair)

·       Deni Mayer (Volunteer Coor)

·       Julie Schulhof (Community VP)

·       Julie Zwick (Room Parent Liaison and Benefit Co-chair)

·       Natalie Meadows (Walkathon Chair)

·       Tara Konecny (Secretary - Officer)

·       Liz Wontor-Leach (Asst. Principal)

·       Rory Muchow (Teacher Rep)

·       Olivia Lopez (Assistant Treasurer – Officer)

·       Sacha Krasney (website development)

 

Not present:

·       Melissa Kaeser (VP Fundraising – Officer)

·       Danielle Drayton (Principal)

·       Melissa Seiler (Bulldog Heroes)

·       Roona Shah (VP Communications – Officer)

·       Katie Edmonds (Teacher Rep)

 

6:35pmSpecial thank you to Ivette Aguirre-Beck and Right at School for being such incredible partners and to Jalena Sidler for an incredible Sock Hop!

 

6:40pmFinancial Update:                                                          Sandy Baccam/Olivia Lopez

·       Review Operating Budget – doing great on pledge drive, sold a lot of tickets to the Benefit

            

6:50pmVotes:                                                                           Erika Vogel

·       Approve 2.13.19 Minutes – motion to approve, approved

                        

6:55pm Website Update                                                          Tara Konecny

            Maureen & Liz for pictures

            Melissa Kaeser pics from Pledge Drive

            SEL Pictures from around the building – photog

            

7:05pmSpirit Wear                                                                   Tara Konecny 

 

7:15pm Benefit                                                                        

·       Auction Update                                                            Natalie Patterson

o  Site is live!  Looks fantastic and has lots of items

·       Event Update and Communications                              Julie Zwick

o    

·       School Experiences                                                       Julie Schulhof and Julie Zwick

o  Parent parties, 

·       Mystery Boxes                                                              Julie Schulhof

o  On the website, $10 to bid on a gift

 

7:30pm Upcoming Events Overview

·       Food for Friends 3/23                                                   Bulldog Heroes

·       Ronald McDonald House 3/24                                       Erika Vogel

·       MAYER BENEFIT! 3/29                                                   Natalie Patterson & Julie Zwick

·       Chuck E Cheese 4/10                                                    Fi Rismiller

o  No school that day

·       Book Fair  April 8th-12th                                                 Deni Mayer

o  Report card pickup on 4/10

o  Will provide a lunch for teachers

·       Teacher Appreciation Week 5/6-5/10                           Erika Vogel

o  Starbucks order but there is a new manager

·       Honor Choir has been asked to travel to Washington DC to 

o  May 12th– 14thcurrently pricing the event

o  23 kids, 35 people total

·       Walkathon 6/7                                                             Natalie Meadows

o  Setup team ready – co chair is no longer able to be available day of

o  Deni may be able to help as day of person to coordinate

o  Send out Bulldog Blast for day of help 

·       Open Board member positions for next year

o  Sasha is moving – so we need a social media chair

o  Communications for next year – Roona will stay on, Maureen is leaving

§  Maureen has been managing google groups and LSC communications

§  Communications umbrella will be changing and we are looking for volunteers to take over these roles, both social media and communications 

                                    

FYI: Upcoming FOM Meeting Dates all 6:30-8:00pm: 4/9, 5/14, 6/4

 

8:00pm ADJOURN

View Event →
Feb
13
6:30 PM18:30

February 2019 Meeting Notes

Meeting call to order at 6:39pm

 

Special thanks to Katie and Rory for their participation on FOM

 

Attendance:

·       Erika Vogel (President – Officer)

·       Sandy Baccam (Treasurer – Officer)

·       Firouzeh Rismiller (VP Sponsorship – Officer)

·       Melissa Kaeser (VP Fundraising – Officer)

·       Danielle Drayton (Principal)

·       Melissa Seiler (Bulldog Heroes)

·       Natalie Patterson (Benefit Chair)

·       Deni Mayer (Volunteer Coor)

·       Julie Schulhof (Community VP)

·       Julie Zwick (Room Parent Liaison and Benefit Co-chair)

·       Roona Shah (VP Communications – Officer)

·       Katie Edmonds (Teacher Rep)

·       Natalie Meadows (Walkathon Chair)

·       Olivia Lopez (Assistant Treasurer – Officer)

·       Melissa Herman (walkathon co-Chair)

 

Not present:

·       Tara Konecny (Secretary - Officer)

·       Liz Wontor-Leach (Asst. Principal)

·       Rory Muchow (Teacher Rep)

 

Financial Update:                                                        Sandy Baccam

·       Expenses – Staff salary paid ($57K); one staff salary still outstanding

·       Revenue – benefit tickets (240 tickets sold; goal is 425)

·       Pledge Drive Financials

o  68% participation

o  $498,000 grand total (received and pledged); $418,000 received

o  Send out a reminder the Tuesday after the benefit “2% Tuesday”

            

Vote:                                                                           Erika Vogel

·       Approve January Minutes - approved

 

Website Update:                                                          Tara Konecny

·       Sasha Krasney mocking up the website – will be more streamlined

·       Email additional changes / comments to Tara

 

            

Spirit Wear:                                                                 Tara Konecny

·       Decided to keep store open all year, assuming no cost to FOM. They would maintain a more limited inventory. Shipping costs are $12 per order, charged to the buyer.

·       Walkathon sales – 3 options; recommend advance web sales and in-person sales day-of

o  Can print shirts on-site (for customization) – decided against this

o  Sell spirit wear on website leading up to website and people can pick up at Walkathon

o  Pre-purchase merchandise to sell at Walkathon

·       Interested in adding new styles – umbrellas, bags, shorts, 

 

Sponsorship                                                Firouzeh Rismiller

·       Just Get Sleep – company that sells mattresses during a weekend event at school (showroom in the gym)

o  Community event – open to public

o  Offered to be a Gold sponsor ($3000) and a percentage of sales from the event

o  They pay for all ads; we get to approve

o  Did this at Newbury, Skinner North, Whitney Young

o  Fi is going to ask them about liability / insurance, paying an employee to open the school

·       Lake Shore Sports and Fitness

o  Fun Fair – February 24th, 3 – 5 p.m. 

§  Bouncy houses, games, ninja stuff

o  EC and EL1 

o  $10 / family

o  Need two people at entrance to collect payments

o  Julieàsend email to room parents

o  Deniàrecruit volunteers 

o  Sandyàset up to ticket link

 

Bulldog Heroes                                                      Melissa Seiler

·       Random Acts of Kindness Week (2/20 – 2/23)

o  Put Random Acts of Kindness Bingo in backpacks next Tuesday 2/19

§  Melissa to drop off copies in the office

o  Let teachers do what they want within their classrooms

o  Schoolwide email blast: 2/19 (Melissa S. to send text to Roona)

 

Benefit:                                                      

·       Ticket sales strong

o  25 staff tickets

·       Auction Update                                                             Natalie Patterson

o  Sporting events needed

o  JZ to send room parent email tomorrow soliciting donations

o  Small businesses (nail salons, etc.) also needed

·       Event Update                                                                Julie Zwick

o  25 restaurants

 

 

·       School Experiences                                                       Julie Schulhof

o  EC Movie night: Wednesday, May 8th

o  EL1 Bingo: Tuesday, May 14th

o  Family Yoga Night: Tuesday, May 21st

·       Mystery Boxes

o  45 teachers / staff signed up

o  Start displaying on March 11th

 

Upcoming Events Overview

·       Moms’ Night Out 2/20                                                  Julie Schulhod

o  Birch Road, 38 tickets sold

·       Ronald McDonald House 2/24 - filled                             Melissa Seiler

·       CPS Community Forum 2/28                                         Mark Sassower

·       Dad’s Night Out (TBD - 2/28)                                        Julie Schulhof

o  Birch Road

·       Spring Sock Hop 3/15                                                   Julie Schulhof

o  LakeShore, Girls Choice Dance

·       Ronald McDonald House 3/24                                       Melissa Seiler

o  Sign out will be out, attendees have to shop/plan the meal

·       MAYER BENEFIT! 3/29                                                 Natalie Patterson & Julie Zwick

·       Chuck E Cheese 4/10                                                   Fi Rismiller

o  April 10th– report card day – no school – 11am-7pm, send promo home in folder, fundraisers

o  7th/8thgrader projects promoted that day

 

Inspector General Report Update                                               Mark Sassower

·       Friday morning meeting with Chief McDade (Mark and Danielle to attend)

·       Working group made initial proposal to CPS

o  Montessori 3 yrs old – 5thgrade

o  Continued access for neighborhood children

o  Lottery / tuition to pre-k

§  Proposing re-instating sliding scale

o  Sibling priority for neighborhood and non-neighborhood

·       Working group to meet again next Tuesday, 2/19

                                    

FYI: Upcoming FOM Meeting Dates all 6:30-8:00pm: 3/19, 4/9, 5/14, 6/4

 

7:56pm ADJOURN

View Event →
Jan
16
6:30 PM18:30

January 2019 Meeting Notes

Meeting call to order at 6:37am

 

Special thanks to Fi Rismiller for being so proactive and responsive with our current and potential sponsors. Two parent guests attended the meeting, Sarah & Allison

 

Attendance:

·       Erika Vogel (President – Officer)

·       Sandy Baccam (Treasurer – Officer)

·       Firouzeh Rismiller (VP Sponsorship – Officer)

·       Melissa Kaeser (VP Fundraising – Officer)

·       Danielle Drayton (Principal)

·       Tara Konecny (Secretary - Officer)

·       Melissa Seiler (Bulldog Heroes)

·       Natalie Patterson (Benefit Chair)

·       Rory Muchow (Teacher Rep)

·       Deni Mayer (Volunteer Coor)

·       Julie Schulhof (Community VP)

·       Julie Zwick (Room Parent Liaison and Benefit Co-chair)

·       Roona Shah (VP Communications – Officer)

·       Katie Edmonds (Teacher Rep)

 

Not present:

·       Natalie Meadows (Walkathon Chair)

·       Olivia Lopez (Assistant Treasurer – Officer)

·       Liz Wontor-Leach (Asst. Principal)

 

Financial Update:                                                        Sandy Baccam

·       Review Operating Budget – turn in reimbursements

·       Pledge Drive Financials

o  68% participation – broke down participation by grade levels, dollar ranges, and  

o  $492,533 grand total (received and pledged)

            

Vote:                                                                           Erika Vogel

·       Approve 12.11.18 Minutes approved

 

Website Update:                                                          Tara Konecny

            Sacha Krasney has offered to donate the cost of renovating/redesigning the Friends of Mayer website and put it onto Squarespace.  Sacha showed Tara how the site works and it is a bit more user friendly than Wordpress.  Our monthly cost of maintenance would go from $19.95/month to $8-12/month so that would be cheaper, as well.  A member mentioned that Squarespace is what they set up their business after a lot of research. Tara to be the point person for designing the site with Squarespace to streamline communications.

            

Spirit Wear:                                                                 Tara Konecny

Both sales were completed with Chicago Signs and Screens so we now need to decide a direction to go with the website. Options are to reopen the shop for a Spring Sale or to purchase merchandise to sell in person at the Walkathon.  That sale has always been very popular so it would be a good idea to get a plan in place for the Walkathon.  Tara to set up a meeting with Chicago Sign and Screens to see what direction we should go.  

 

Benefit:                                                      

·       Communications Overview                                            Roona Shah

o  Plan in place for making sure each week a room parent email, Bulldog Blast updates and enough information is distributed

·       Auction Update                                                             Natalie Patterson

o  Hotel points, experiences needed, check the spreadsheet to see if a sponsor has been covered before reaching out to a sponsor

·       Event Update                                                                Julie Zwick

o  The Breakfast Club is the new band

o  23 restaurants, Limelight 

·       School Experiences and Teacher Boxes                          Julie Zwick and Schulhof

o  We will offer all teachers/assistants a chance to do their own surprise packs, they were so popular, will give out gift cards for all who sign up 

o  One EC MOVIE NIGHT $25 per child, same movie in all rooms

o  One Bingo Night for E1

o  YOGA – parent/child yoga to be offered from Rory

o  Brainstorm ideas for MYP & EL2, contacting teacher and possibly parents via RP email

 

Upcoming Events Overview

·       Share Our Spare 1/19                                                   Melissa Seiler

o  More spots still available, kids 6+ - lots of snow on Saturday

·       Random Acts of Kindness Week 2/20-2/23                    Melissa Seiler

o  Getting away from a daily theme, how to incorporate SEL and things already 

o  Kindness ”grateful” box

·       Mom’s Night Out Wednesday, 2/20 (NEW DATE)                                   Julie Schulhof

o  Birch Road – new date, bring or buy a wine, upcycle colors as a craft drop off stuff

·       Ronald McDonald House 2/24                                       Melissa Seiler

·       Dad’s Night Out 2/28                                                   Julie Schulhof

o  Birch Road

·       Spring Sock Hop 3/15                                                   Julie Schulhof

o  LakeShore, Girls Choice Dance

·       Ronald McDonald House 3/24                                       Melissa Seiler

o  Sign out will be out, attendees have to shop/plan the meal

·       MAYER BENEFIT! 3/29                                                 Natalie Patterson & Julie Zwick

o  Purchase tickets – it will be awesome!

·       Chuck E Cheese 4/10                                                   Fi Rismiller

o  April 10th– report card day – no school – 11am-7pm, send promo home in folder, fundraisers

·       7th/8th grader projects promoted that day

 

                                    

FYI: Upcoming FOM Meeting Dates all 6:30-8:00pm: 2/13, 3/19, 4/9, 5/14, 6/4

 

8:11pm ADJOURN

View Event →
Dec
11
6:30 PM18:30

December 2018 Meeting Notes

6:35pm Welcome/Introductions – Special guests Zak Berman-8thgrader and Student Council member, Maureen Riordan and daughter Megan Riordan on behalf of Ambassadors of Change. Ivette from Right at School, Meredith Swartz, and Mark Sassower 

 

Attendance:

·       Erika Vogel (President – Officer)

·       Sandy Baccam (Treasurer – Officer)

·       Firouzeh Rismiller (VP Sponsorship – Officer)

·       Olivia Lopez (Assistant Treasurer – Officer)

·       Melissa Kaeser (VP Fundraising – Officer)

·       Danielle Drayton (Principal)

·       Liz Wontor-Leach (Asst. Principal)

·       Tara Konecny (Secretary - Officer)

·       Natalie Meadows (Walkathon Chair)

·       Melissa Seiler (Bulldog Heroes)

·       Natalie Patterson (Benefit Chair)

 

Board Members Not Present:

·       Rory Muchow (Teacher Rep)

·       Deni Mayer (Volunteer Coor)

·       Julie Schulhof (Community VP)

·       Julie Zwick (Room Parent Liaison and Benefit Co-chair)

·       Roona Shah (VP Communications – Officer)

·       Katie Edmonds (Teacher Rep)

 

Special thank you to Julie Schulhof for making the mom’s night out such a success, overseeing the book fair chairs AND planning the upcoming cookie exchange. And a thank you to Shannon Blaha, Amy Lovett and Nisha Hazra for another successful book fair!

 

Mayer Ambassadors of Change re Water ProjectMegan Riordan

Water fountains – have a company Elkay that is willing to purchase the water fountain if you purchase/sell the bottles.  They would like to print/customize water bottles.  Wanted to make sure FOM is ok with us doing that.  FOM doesn’t currently sell Water Bottles and has no problem. 

            -A member asked what exactly is Ambassadors for Change? They are a student organization that has been around 4 years, they do a lot of things at Mayer – cots, have weekly meetings, have planned and participated in school events and fundraisers.

 

Financial Update:                                                          Sandy Baccam/Olivia Lopez

·       Review Operating Budget

·       Pledge Drive Financials

o  68% participation

o  $474,496 grand total (received and pledged)

-Of the families who donate, they donate $900 per student, 21% donated the ask, 8-9% donate above the ask, the 11% ish is right at the ask

 

-EC gives $211,000 -  107 out of 208 students

-10% less at the Blitz this year compared to last year

-Asks – what are the levels – are there bunching around certain numbers and maybe we target our asks around where people tend to donate?  

-Questions on what to donate – could we ask EC lower levels and higher grades less?  This maybe seen as unfair

-The 7thand 8thgraders want another lock-in – or a party 

-We are getting away from targeted giving – so using just generic asks

-Budget needs to be sustainable and not allow people to only pick certain things to donate to

-We would like to keep increasing the trend, but it is felt that a plateau was always going to happen – we have very high participation but there will always be people who don’t have the means or don’t believe you should donate to a public school

-Is $1800 too high or low – should we change this?

-FOM asked LSC Rep what will happen if EC becomes a tuition base?

-If tuition comes the money raised goes to CPS – that money doesn’t come to FOM or directly to Mayer’s operating budget

                                                                                    

·       11.15.18 Minutes were discussed, motion to approve, seconded, approved as submitted

                        

Overview of Parent Survey re Mayer preschool             Melissa Kaeser

            Parent Survey – 201 responses – 85% from current parents

-Two factors that were most important in choosing Mayer for preschool – Montessori and proximity

            -Distant reasons were affordability, school’s ranking and belief in public school

 

Barnes & Noble Book Fair Wrap-Up                                                       Julie Schulhof

$13,500 in sales – Mayer gets 25% - if we get $15,000 we get even more

            Can still go online and buy items

 

Mom’s Night Out was successful - net for FOM was $1075

Thank you note from FOM for the comedy troupe and the Mayer mom who suggested this

            iO theatre mentioned wanting to have more events with us

 

Benefit Update                                                             Natalie Patterson

            -Need more help soliciting domations

            -Disney tickets – Disney wants to base it’s asks for donations on a volunteer program

-Bulldog Heroes is going to look at the site, perhaps the Blanket Project day can be used since there are so many volunteers that day.

            -Sports person – donations for unique experiences are always popular 

            -EC email to ask for donations

            -Right at School will donate a 10-day punch card

            -Restaurants for FOM 

            -Spreadsheets – write name as contact and start contacting

            -Travel donations are always needed

 

Upcoming Events Overview

·       Blanket Project 12/19                                                   Melissa Seiler

o  Fleece donations

·       Cookie Exchange 12/20                                                Julie Schulhof

o  Cookies needed

                                    

FYI: Upcoming FOM Meeting Dates all 6:30-8:00pm: 1/16, 2/13, 3/19, 4/9, 5/14, 6/4

 

8:00pm ADJOURN

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